When implementing time and labor management systems, it is important to have a clear plan as well as a qualified project manager who can oversee it. Due to the growing adoption of solutions which are cloud based, deploying these systems has become much easier in recent years. Below are some recommendations which will streamline the process further.
Consider Hiring A Consultant
From the beginning of system implementation until the end, third party consultants can assist you in making a transition which is seamless. This is because they will often give advice which is unbiased, show your employees how to adapt to the new system and help with the most critical aspects of the transition.
Make Sure Your Communications Are Robust
Prior to beginning the transition, setup a formalized plan for communication that will show employees what they can expect, the timeline for when certain changes will occur, and information regarding training and where the employees can seek help. Employees should always be given sufficient time to adjust, and the more transparency you have, the smoother the transition will be.
Work Closely With Your IT Department
The Information Technology department will be indispensable when it comes to switching to the automated system. As such, you should work closely with them from the outset. They have considerable knowledge regarding the technical aspects along with a vision on how the system will benefit everyone.
See Things From The Perspective Of Your Employees
People are usually resistant to change, and it is your employees who will be most heavily affected by the transition. As a consequence, their input should be taken into consideration. Too many organizations allow the decision making to be left completely to management and executives, without considering what employees think. Discussing the changes with them, answering any questions they have, and using some of their ideas will boost their morale and make the transition easier.
Seek The Support of Executives
Implementation must have the support of everyone in the organization, from the executives to rank and file employees. Employees must be assured that the company leaders both understand and support the transition that is being made, and by speaking openly about it, this can have a tremendous impact on how well the process is received. Most employees will require a bit of help during the transition, so they must receive adequate training while getting all the support they need.
One thing that should be noted about labor management systems is that no two implementations are exactly alike, and some are far easier than others. In the end, the most ideal implementations are those where both client and vendor have a flexible approach along with contingency plans for when things go wrong. By doing this and following the other recommendations listed above, you will end up with a system that increases your efficiency, productivity and profitability.