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Getting Familiar With OSHA 300A

OSHA 300A

Oct 12th, 2017 by TRAXPayroll

Workplace safety is a necessary and fundamental part of the daily operations of every business. OSHA, or the Occupational Safety and Health Administration, have recently established a new law which places increased accountability on businesses that employ more than twenty people.  This rule is called OSHA 300A, and here is what you need to know so that your organization will be in compliance with this regulation.

What Does OSHA 300A Entail?

This new ruling establishes that current OSHA reports must be conducted electronically. The date whereby this new law will go into effect hasn’t yet been revealed, but it doesn’t mean that employers should not begin preparing for it in advance. 300A is also referred to as the “Summary of Work Related Injuries and Illnesses,” and will be a type of form that has to be transmitted once a year for any business that has over twenty employees.

The key thing to know regarding OSHA 300A is that it has to be transferred in an electronic manner. Traditionally, companies weren’t required to do this, but things have changed as various government agencies continue to update their computer and networking equipment to adapt to new technologies. Submitting the form electronically reduces the paperwork, which is good for the environment, while also lowering administration costs.

Any business that has more than 250 employees must fill out additional forms electronically such as the OSHA 300 and 301, on top of the 300A. The ruling applies to companies in specific industries, and you will want to check out the OSHA’s official site to find out if the industry your company operates in is included.

How Can The 300A Form Be Filed?

The form will need to be completed on the official OSHA website, using three possible options – CSV file, API or web form. The CSV file is best for those who want to file numerous establishments simultaneously, while the API is ideal for companies that already utilize an electronic record-keeping system. The web form option will meet the needs of those with basic filing capabilities.

Why Must The 300A Be Filed Electronically?

The primary explanation from OSHA regarding the 300A is that transmitting it electronically will enhance the safety of employees throughout the country. Some of the data will be published publically by the agency, which allows both existing employees, the general public and recruitment candidates to know how well companies are doing in regards to the safety of their workers.

OSHA has also stated that acquiring the data electronically will better enable it to focus on compliance assistance as well as enforcement. It is ultimately believed that this new rule will have a positive effect on the profits of many companies as they see a steady decrease in the occurrence of workplace accidents in the high costs that are associated with them.

Tips On How To Handle Payroll Advances

payroll advances

Oct 10th, 2017 by TRAXPayroll

Eventually even the best employees will find themselves dealing with problems outside of work, which are significant enough to interfere with their duties. This will typically come in the form of illness, a death in the family, or another catastrophic event that will require them to take time off work. The employee may find that the savings they have is not sufficient to cover the emergency they’re dealing with. In this scenario the employee may request a payroll advance from you to help them, but before you grant it to them here are some things to consider.

How Does A Salary Advance Work?

The advance is a loan which is provided to employees. It is taken out of wages that you intend to pay them in the future. It differs from the typical loans that are given between friends or family members. Whereas a friend or loved one may back you back at some future time once they get the money, there is no specific time in which this is expected.

An advance from an employer, on the other hand, is much more formal. There will be repayment terms which you’ll be expected to meet, with consequences if you do not. The repayments will usually be taken out of your future earnings, and you can use an entire paycheck to pay it off or spread the payments across multiple checks to keep some funds in your pocket. No employer is required by law to give such advances to their employees, but there are a number of best practices that should be followed.

Best Practices For Payroll Advances

Favoritism should be avoided when it comes to issuing these advances. In other words, if you’re willing to give it to one employee then you should also be willing to grant it to all of them. Generally, it is best to maintain a policy which is established so that everyone can be held to the exact same standards. For example, employees should work for you for a minimum time period before you’re open to granting them a loan, such as 12 months.

You should also set limits on how much an employee can request. It obviously doesn’t make much sense to issue an employee an advance which is substantially higher than their monthly or quarterly earnings, because then they can quit and you will never get the money back. Limits should also be placed on the number of times that an employee may request an advance within a single year.

Also, another critical factor to keep in mind is that when you issue an employee an advance, the deductions that you take out of their check must not result in them earning less than the federal or local minimum wage, otherwise you would be in violation of the law. You should also consider charging interest on the advance for the simple courtesy of providing the service along with the paperwork that you will be required to process.

Mobile HR Is A Magnet For Wooing Millennial Employees

mobile HR

Oct 5th, 2017 by TRAXPayroll

One of the hottest trends in information technology today is mobile HR. It is very attractive to millennials in particular which means that small businesses that adapt to it have the greatest chance of recruiting the best and brightest from this generation. Below are some reasons mobile HR is changing the payroll and IT landscape.

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Staying Compliant On Payroll Taxes For Multi-State Businesses

payroll taxes

Oct 3rd, 2017 by TRAXPayroll

Payroll taxes in and of themselves are complex, but becomes more so for large businesses that operate in multiple states. This is because these taxes are subject to federal, state and local regulations, which can change at any time. Therefore, it is in the best interests of HR departments to keep abreast of these changes, because if they don’t the company could be held liable. The Affordable Care Act has muddied the waters further, particularly in regards to common ownership, which is a reference to businesses that have franchises or which operate in numerous locations. Below are some additional things regarding payroll taxes to consider.

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Why Your Business Needs An Online Time And Attendance System ASAP

online time and attendance system

Sep 28th, 2017 by TRAXPayroll

Some businesses may be reluctant to switch to an online time and attendance system, particularly those that have been in operation since before the internet was introduced. These businesses typically use traditional clocks where employees have to punch in manually. However, below are some key advantages you will gain by transitioning to the newer web based systems.

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How To Measure The Effectiveness Of Your Payroll Processes

payroll processes

Sep 26th, 2017 by TRAXPayroll

Many small business owners desire to improve their payroll processes as much as possible. This ensures that employees get paid on time and in the correct amounts. Below are some tips that will help you achieve this.

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Are Employee Benefits Really Essential?

employee benefits

Sep 21st, 2017 by TRAXPayroll

Research shows that almost 80 percent of those employed want employee benefits. But are these benefits essential? The answer is absolutely. In fact, benefits are just as important as a good salary, and are one of the factors that will make an employee decide whether he or she wants to work for you.

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Is It Possible To Be Fired For Asking For A Pay Raise?

pay raise

Sep 19th, 2017 by TRAXPayroll

Requesting a pay raise is always a sensitive topic, both for employers and employees. Employers, especially those who run small businesses, naturally want to pay their employees the bare minimum, while employees want to earn the maximum. The two sides will typically settle on an amount which is acceptable to both.

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Developing A Love Affair With Time

time

Sep 14th, 2017 by TRAXPayroll

Time is without a doubt one of the most valuable resources we have. Many things in life, including money, can be recovered if lost, but once time is gone it is gone forever. Those who want to succeed in life, in any endeavor, must learn to love their time and manage time in the wisest way possible. By doing this you will maximize your success and make life work for you rather than against you.

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Should Your Business Get A Verified Twitter Account?

verified Twitter account

Sep 12th, 2017 by TRAXPayroll

A verified Twitter account is a special account offered through the social media giant Twitter which is reserved for both organizations and public figures. They are designed to assist users in finding qualified accounts and information, and in the past were exclusive. However, a growing number of small businesses are recognizing the benefits of having one. Below are some guidelines that those who wish to setup these accounts should be aware of.

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